Filming / Photography

Applying for a permit

Please send in your application details via fax (+852 2188 7120) or email. Your application should include the following:

A detailed shooting plan including clear indication of locations of shooting.
(Please send us photo reference);
A list of crew and talents;
An equipment list;
The storyline (storyboard) and the script of the airport shots; and
A plan on how the shooting will be carried out.

Charges

Rent

Inside terminals – HK$12,000 for the first four hours and HK$3,000 for every subsequent hour^*. A minimum charge of four hours is levied for any shooting.
Outdoors – HK$6,000 for the first four hours and HK$1,500 for every subsequent hour^*. A minimum charge of four hours is applied for any shooting.

^* Partial hour is considered a full hour.

Security deposit

A security deposit equivalent to the estimated total charge for the project (estimated rental costs plus other costs) is required. The estimated total charge, plus the security deposit, must be paid before a Permit to Film can be issued. Actual fees are calculated on completion of the location shooting.

Public Liability Insurance (PLI)

The AA requires insurance cover for filming in the terminals (NOT WITHIN 20 METERS OF AN AIRCRAFT) of HK$20 million and HK$20 million for outdoors. Higher insurance cover may be required for very large or complicated projects and for filming projects that are within 20 metres of an aircraft and will be considered on a case-by-case basis.

Requirements

The applicant must provide a copy of the duly executed public liability policy or certificate of insurance for public liability insurance cover issued by the insurer / insurance broker including the following information.

Name of the insurer if the certificate is issued by the insurance broker.
Description of the scope of coverage (It is a requirement that the policy should cover the insured's legal liability for third party bodily injury, death and property damage).
Name of insured (The policy should name other relevant parties involved in the filming activity such as the production house as an added insured).

In addition, it is necessary to add the AA as an additional insured party and to incorporate the following clause (or similar wording as the AA may approve) into the insurance policy.

"It is hereby understood and agreed that the indemnity granted by this Policy shall extend to the Airport Authority, who shall observe, fulfil and be subject to the Terms, Conditions and Exclusions of this Policy in so far as they can apply.

The Insured and the Airport Authority shall for the purpose of this Policy be considered as a separate and distinct unit and the words "the Insured" shall be considered as applying to each party in the same manner as if a separate policy had been issued to each of the said parties and the Insurers hereby agree to waive all rights of subrogation or action which they may have or acquire against any of the aforesaid parties arising out of any accident in respect of which any claim is made hereunder provided nevertheless that nothing in this Clause shall be deemed to increase the Limit of Indemnity in respect of any one occurrence or series of occurrences as stated in the Schedule to this Policy."

State the limit of liability: The limit of liability should apply to any one accident. Please note an aggregate limit for any one period of insurance is not acceptable.
State the period of insurance.
State the activity and geographical limit: The insurance has to cover the filming activity to be carried out at Hong Kong International Airport (HKIA) or any specified location at HKIA.

** The AA will not comment on whether the insurance arrangements are acceptable unless a copy of the executed policy or certificate of insurance is provided, regardless of whether the applicant submits an insurance quotation with the above mentioned information.

For large and complicated filming activities, the applicant must provide additional details – such as location, time, size of the crew, set up, information about the shooting process – to the AA's insurance consultant for advice on the limit of liability and any special terms required.

Venue availability

Non-restricted area

Low usage areas of the terminals, such as Aisle K in the Check-in Hall of Terminal 1.
Some transition areas leading to the Ground Transportation Centre.
Filming is allowed in outdoor non-restricted area under the AA's control except where there are safety or operational concerns.

Recommended times for filming

As a general rule, filming will only be considered during non-peak hours (01:00 - 05:00). Filming during holidays should be avoided.

Application processing

Assuming that all relevant information has been provided, a permit to film will normally be granted within 7 working days. Large or complicated projects requiring special arrangements may require more than 7 working days.

For further enquires, please call +852 2188 7700.